Outreach and Events Coordinator

About the Sonoma County Bicycle Coalition

The Sonoma County Bicycle Coalition (SCBC) is dedicated to making Sonoma County the best and safest place to ride a bike for everyday transportation and recreation.

SCBC represents a broad constituency of bicyclists in Sonoma County, including road enthusiasts, mountain bikers, commuters, cargo bike riders, families seeking car-free trips, non-motorized transportation advocates, and more. SCBC is a highly-respected partner to government agencies and other organizations.

SCBC works with multiple partners to develop bike and pedestrian pathways and non-motorized transportation infrastructure and delivers on-road cycling instruction. Through Safe Routes to Schools, SCBC educates children, develops safer ways for kids to bike and walk in their neighborhoods, and works with schools countywide to encourage students and parents to use active transportation to/from school.

Outreach and Events Coordinator Position

The Outreach and Events Coordinator may often times be the first point of contact for SCBC members, volunteers and community partners and hence forms many people’s initial impressions of the organization. To be effective, the Outreach and Events Coordinator must be personable, resourceful, diplomatic, and eager to help.

SCBC’s dues-paying members provide both financial and political support toward accomplishing the organization’s mission. SCBC’s volunteers are also critical to overall success, as they enable the Bike Parking Program and assist during SCBC and partner events.

The Outreach and Events Coordinator is responsible for overseeing the SCBC Membership Program, including processing payments, corresponding with members, and coordinating efforts toward expanding membership (30%); recruiting and managing volunteers for bike parking and SCBC events (30%); coordinating Bike to Work Month activities and managing volunteers and event sponsors (10%); and overseeing day-to- day office operations and assisting other staff with miscellaneous tasks (20%).

The Outreach and Events Coordinator reports to the Executive Director.

Job Responsibilities

  • Manage the Membership Program, including:
    • Processing memberships with FileMaker database
    • Preparing and sending membership communications through email and postal delivery
    • Registering payments through various platforms
    • Producing membership reports, using FileMaker and Excel
    • Coordinating efforts toward expanding membership
  • Manage Volunteer Program, including:
    • Recruiting volunteers via SCBC’s website, social media, email blasts (MailChimp), direct emails and phone calls
    • Manage volunteers at SCBC and partner events, including overseeing bike parking services provided by SCBC
    • Maintain database of SCBC volunteers
    • Negotiate bike parking rental agreements, including obtaining contracts, scheduling service and providing follow-up
  • Manage Bike to Work Month activities, volunteers and event sponsors, including:
    • Recruiting and managing volunteers via SCBC’s website, social media, email blasts (MailChimp), direct emails and phone calls
    • Managing event sponsors/donors
    • Promoting and implementing Bike to Work Day and Bike to Work Month commuter challenges and other related events/activities
  • Manage Valet Bike Parking Services, including:
    • Recruiting volunteers via SCBC’s website, social media, email blasts (MailChimp), direct emails and phone calls
    • Managing, transporting and setting-up/breaking-down bicycle parking equipment
  • Manage, coordinate and assist office operations, including equipment, supplies, information technology (with contract IT specialists), and miscellaneous other tasks as needed

Key Aptitudes

To succeed in this position, one must be/have:

  • Highly organized – time management and prioritization skills a must
  • An effective writer
  • Computer savvy
  • Strong working knowledge of Word, Excel, Adobe Acrobat, Google Docs
  • Email marketing experience – MailChimp, Constant Contact, Vertical Response or similar
  • Social media experience
  • Some experience working with FileMaker or other database platform desirable
  • Some experience working with WordPress or other website platform desirable
  • Basic graphic design skills desirable
  • A problem-solver attitude
  • Friendly, personable and professional
  • A sense of humor and a good team player

Job Details

  • Hours: Part-time (20-30 hrs/wk), Non-exempt
  • 90 probationary period 
  • Some evenings and weekends required
  • Clean driving record required
  • Salary: $17-18/hr, DOE
  • Office location: 750 Mendocino Ave., Ste. 6, Santa Rosa, CA 

Physical Demands/Requirements

  • Ability to occasionally carry or move equipment weighing up to 50 lbs.
  • Ability to frequently stand or sit for long periods of time
  • Ability to occasionally work outside in inclement weather

To Apply for this Position

Send cover letter, resume, and a writing sample to Alisha@BikeSonoma.org, with the subject line Outreach and Events Coordinator. Position to be filled ASAP.